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Wallace Design Group Pty Ltd


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Accounts/Administrative Support Officer

Wallace Design Group Pty Ltd

Accounts/Administrative Support Officer

Wallace Infrastructure Design Pty Ltd

Charlestown, Newcastle, Maitland & Hunter NSW

Administrative Assistants (Administration & Office Support)

Full time


Wallace Design Group is an Established Design Consulting Firm specialising in Plumbing (Hydraulic), Fire, Waste & Water Infrastructure and Civil Design. 

As an Administrative Support Officer, you will be an essential support to the Infrastructure Design Team and are responsible for a range of administrative tasks including but not limited to client and contractor liaison and invoicing. 

As the successful applicant you will have:

  • Proven prior experience in administration and accounts
  • Advanced levels of Microsoft Office
  • Excellent written and oral communication skills
  • Willingness to work as part of a dynamic team, with impeccable attention to detail, time management skills and a high level of self-motivation
  • Prior construction/engineering administrative knowledge is desirable but not essential

Key Responsibilities include:

  • Tender Schedules – Submission dates, preparation, updates and follow ups
  • Tender Proposal preparation  
  • Project Schedules – Submission dates, preparation, updates and follow ups
  • Project data file information preparation and maintenance
  • Project Specification preparation in conjunction with designers
  • Application submissions to relevant government authorities 
  • Weekly meeting preparation/minutes
  • Incoming call management
  • Office systems and processes 

Accounts Responsibilities:

  • Assistance with Time sheet processing
  • Assistance with Invoice Processing

Employer Questions

Your application will include the following questions:
  • Do you have experience in administration?
  • Which of the following Microsoft Office products are you experienced with?
  • Do you have experience preparing and submitting tenders?
  • Which of the following statements best describes your right to work in Australia?
  • How many years’ experience do you have as an Administration Support Officer?

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